💬Refund Policy
We want every family to feel confident before enrolling. Because our classes are intentionally small, each student holds an important seat—and it can be difficult to fill that spot once a class begins. Please reach out to the teacher with any questions before enrolling. We’re happy to help you make the best decision!
🤝 Why Our Policy Exists
Our teachers are paid based on enrollment, and each student holds a valuable seat in class. To be fair to all families and our faculty, we are not able to make exceptions to this policy. Thank you for your understanding.
🔽 Refund Options (Choose Your Situation)
Refund Schedule:
- ✅ 80% refund — if withdrawn before the first Monday of Week 1 (usually the last full week of August)
- ✅ 60% refund — if withdrawn before:
- September 6 (first semester or mini courses), OR
- October 1 (full-year courses), OR
- January 24 (second semester or mini courses)
- ❌ No refunds after deadlines
- September 5 = final refund date for the first semester
- September 30 = final refund date for full-year
- January 25 = final refund date for second semester
Your refund is based on the total scheduled course cost, not just what you’ve paid so far.
Example:
$85/month × 8 months = $680 total course cost
Refund Schedule:
- ✅ Before Week 1 → refund minus 20% of total cost
- ✅ Before October 1 (full year) → refund minus 40% of total cost
- ✅ Before Sep 5 (first semester/mini) → refund minus 40% of total cost
- ✅ Before Jan 25 (second semester/mini) → refund minus 40% of total cost
- ❌ After deadlines → no refunds; payments continue until paid in full
⚠️ By choosing a payment plan, you agree to complete all payments after the refund period ends—even if your student withdraws.
Refund Schedule:
- ✅ Withdraw before class starts → No tuition owed
(Registration fee still non-refundable) - ⚠️ Withdraw before:
- September 5 (first semester/mini) → You owe 40% of the total course cost, or
- October 1 (full year) → You owe 40% of the total course cost, or
- January 25 (second semester/mini)→ You owe 40% of the total course cost
- ❌ Withdraw after deadlines → Full course cost owed
👉 You are responsible for any amount not covered by your charter.
Instead of a refund, you may choose:
- ✅ 80% credit toward another Aim Academy course
(excludes administrative fees) - Available until:
- September 5 (first semester/mini)
- October 1 (full year)
- January 25 (second semester/mini)
📄 To Request a Refund, Use This Form.
Administrative fees are non-refundable.
Refunds are issued to the original payment method unless otherwise requested.
📄 Need to Drop or Change a Course? Use This Form.
🔄 Course Changes (Transfers)
The exchange must be for the same student.
Before Classes Begin:
- $50 change fee
- ✅ No fee if switching to:
- Same teacher
- Same course length
- Course price differences must be paid before the transfer
- ⚠️ Switching from full-year → shorter course = refund policy applies
After Classes Begin (Drop/Add Period):
(Before Oct 1 or Week 3 of the second semester)
- $50 change fee
- 80% credit applied to new course
- Any price difference must be paid first
Still unsure what applies to you?
Reach out—we’re happy to help before you make any changes.
office[at]aimacademy.online